Cobalt Recruitment Looking for Personal Assistant – Construction and Design Company at Bromley , Kent Full Time

Job Title: Personal Assistant

Location: Bromley, Kent

Salary: £35 – £40k

Permanent on-site

A family-based construction company based in Kent is looking for an exceptional PA to support two Directors including the Executive Operations Officer. This is a great role for a multitasker where you’ll need to be one step ahead, remain positive under pressure and juggle several things at once all the while providing a smooth and seamless service.

The role requires strong experience gained from working in similar roles, and exception organisational skills.

Key Responsibilities:

• Managing Director’s calendar, coordinate meetings and appointments and conducting a short daily briefing of key meeting and appointments.
• Monitoring a high-volume mailbox; respond, flag and follow up ensuring complete confidentiality is adhered to at all times.
• Dictation of emails and other communications.
• Managing Director’s action tracker that requires liaising with the Directors, Managers and Contractors, always monitoring the action status and initiate follow ups.
• Maintain an efficient and up to date filing systems for the prompt retrieval of information and documentation when required.
• Managing incoming and outgoing post/correspondence
• Prepare meeting agendas, documents, and presentations ensuring all necessary materials in advance.
• Minute taking for meetings
• Low volume travel arrangements
• Working on Ad hoc projects as required
• Processing personal requests daily and on hand for shopping or lunch runs.
• Supporting the Director with administrative support, managing files, organising documents and reports.

Personal Specification:

• Relevant experience from the Real Estate Sector.
• High degree of proficiency in Microsoft Office
• Exceptional organisational skills
• High levels of attention to detail
• Ability to priorities tasks effectively.
• Always demonstrate discretion and trustworthiness
• Good interpersonal skills with the ability to communicate effectively at all levels
• Excellent written and oral communication skills
• The art of multitasking and problem solving
• Most importantly ‘a can-do attitude’ with enthusiasm and energy daily

Benefits: 25 days annual leave, Birthday Day off, Dress down Friday, 4pm Friday finish in August.

If you believe that this is the opportunity for you, do not hesitate to get in contact!
Feel free to reach me on:

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