Edelman Looking for Executive Assistant at
London
, South East England Full Time
This is an exciting and varied role for a proactive Executive Assistant to provide EA support to two of our senior stakeholders.
We are a leading global communications marketing firm helping business and organisations evolve, promote, and protect their brands and reputations. We are independent and family owned, which allows us the freedom to deliver original thinking and invest in our clients.
In the UK, there are more than 600 employees based in our offices in Victoria. We create award-winning creative communication programmes for our clients.
We are looking for an Executive Assistant with a problem-solving mindset and the drive to juggle competing demands while responding to ongoing and changing deadlines. The fast-paced role and business environment requires an Executive Assistant who has the ability to work and remain calm under pressure.
Key responsibilities:
Management of complex calendar and scheduling requirements across time zones
Planning and coordinating key client meetings/workshops with client facing responsibilities
Ad hoc inbox management
Supporting on project delivery including tracking and driving completion of key deliverables, and following up on any outstanding items
Completing expense reports and raising purchase orders as well as ensuring payment of suppliers and liaising with accounts department regarding any client billing issues
General administration and other ad hoc tasks
Requirements:
Excellent written and oral communication skills
Creative problem solver with proven ability to see complex projects to completion
Ability to communicate effectively with a variety of groups such as senior management, peers, clients and suppliers
A lateral thinker who’s able to join the dots and understand the bigger business picture
Ability to use own initiative whilst working to tight deadlines in a demanding environment
Exceptional attention to detail
Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
High level diary, logistical and travel management skills
Proactive solutions orientated approach
High level organisation and time management skills
Demonstrable experience undertaking financial tasks such as budget maintenance and processing expenses
Ability to remain flexible, accommodating changes in schedules and logistics
A team player, who can be discreet and professional in the workplace
Edelman is a global communications firm that partners with businesses and organizations to evolve, promote and protect their brands and reputations. Our 6,000 people in more than 60 offices deliver communications strategies that give our clients the confidence to lead and act with certainty, earning the trust of their stakeholders. Our honors include the Cannes Lions Grand Prix for PR; Advertising Age’s 2019 A-List; the Holmes Report’s 2018 Global Digital Agency of the Year; and, five times, Glassdoor’s Best Places to Work. Since our founding in 1952, we have remained an independent, family-run business. Edelman owns specialty companies Edelman Data & Intelligence (DxI) and United Entertainment Group (entertainment, sports, lifestyle).
