OCS Group Looking for Contract administrator at Ashford , Kent Full Time

Summary & Purpose of the Role

The main purpose of the job is to support and assist the service delivery manager in providing an excellent level of service to the client, in an administrative function relating to the cleaning and waste contract. This is primarily an office-based role, using computer systems and there are some requirements to check external areas and equipment, where work has been completed.

You will be working Monday to Friday, on a permanent full-time, 08:00 to 16:00, 40 hours per week, 28 days annual leave including Bank holidays.

Responsibilities :

• Payroll input and pay query resolution
• Ensuring invoices are forwarded to the correct department and are paid
• Uniform procurement and record maintenance
• Equipment repairs and fault logging
• Updating various databases ensuring an audit trail
• Assisting the manager with recruitment and advertising
• Note-taking
• Sickness and absence records kept up to date
• Expenditure tracking
• Assisting the client with administrative information
• Contractor service liaison
• Ensuring invoices are forwarded to the correct department and are paid
• Supporting the contract managers with finance reports and information
• Assisting the manager with recruitment and advertising
• Expenditure tracking

Skills and Experience :

• Experience in working and building partnerships with clients
• Excellent IT skills
• Administrative experience
• Facilities management team experience or similar
• Articulate, approachable and can communicate effectively with the client and colleagues
• Able to demonstrate high quality service delivery
• The ability to be agile and flexible to meet the needs and demands of the role
• Excellent time management, prioritization, organization, and accuracy.
• Ability to multi-task and focus on details

About The Company
OCS UK & Ireland, part of the OCS Group, is a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.